### Vodacom Vacancies – Executive Secretary
**Hiring Location:** Midrand
**Offered Salary:** Negotiable
**Experience:** 3 - 5 Years
**Gender:** Both
**Description:**
Join our team as an Executive Secretary, where you’ll manage business administration and project support functions within the Commercial Operations (COPS) and Consumer Business Unit (CBU) Teams. You will serve as the primary point of contact for this office, ensuring smooth operations and providing vital support to Managing Executives (MEs).
**Key Responsibilities:**
**1. Administrative Support:**
- Manage calendars, arrange appointments, meetings, and conferences.
- Welcome guests and provide reception duties.
- Review, proofread, and edit documents for the MEs’ signature.
- Keep MEs well-informed of key activities.
- Maintain office management systems, including data management and filing.
- Coordinate reports requiring input from various departments.
**2. Budget and Expense Management:**
- Assist MEs with Visas, Travel Requests, and broader team needs.
- Ensure travel expenditure documentation complies with policies.
- Reconcile expenses with source and reference data.
- Process expense reports and budget transfers.
**3. Travel Management:**
- Coordinate all local and international travel arrangements.
- Prepare MEs’ itineraries for trips.
- Manage travel logistics, including visa applications, hotels, flights, meetings, transport, and claims.
**4. Event Management:**
- Organize events, conferences, workshops, etc., hosted by the MEs.
- Handle logistical arrangements, including venue booking, speaker confirmation, delegate attendance, agenda preparation, and presentation creation.
- Source promotional items and branded gifts.
- Support the broader team to ensure effective workflow.
**Ideal Candidate Profile:**
**Qualifications:**
- Matric
- Secretarial Certificate/Diploma essential
**Experience:**
- Minimum 3-5 years secretarial experience, including some project management experience.
**Skills:**
- Advanced knowledge of Microsoft Office.
- Familiarity with office management.
- Financial administration experience desirable.
- Knowledge of SAP EVO advantageous.
- Strong project management and coordination skills.
**Core Competencies:**
- Excellent administration and organizational skills.
- Outstanding oral and written communication abilities.
- Attention to detail and ability to maintain confidentiality.
- Capability to work under pressure and meet deadlines.
- Results-oriented, self-motivated, and proactive.
- Ability to multitask and execute multiple activities simultaneously.
**What We Offer:**
- Enticing incentive programs and competitive benefit packages.
- Retirement funds, risk benefits, and medical aid benefits.
- Cell phone and data benefits, along with exclusive fiber connection discounts.
Join us and make a significant impact on our team! Apply now and become a valued member of our organization.