#### **Location:**
- **Cape Town Northern Suburbs**
#### **Salary:**
- **Market Related**
#### **Job Type:**
- **Permanent**
#### **Reference:**
- **Documentation Controller**
#### **Application Deadline:**
### **Vacancy Details:**
**Employer:** Persona Staff
Our client, a well-established logistics and transport solutions company, is seeking a Documentation Controller to join their team. The purpose of the role is to accurately complete the required documentation needed per shipment as per the Consignee instruction within the required timeframes per document.
### **Candidate Requirements:**
**Qualifications, Competencies, and Skills:**
- Grade 12 (Essential)
- Diploma in Shipping, Clearing and Freight Forwarding, Distribution and Logistics Business Management, or related field (Desirable)
- A minimum of 2-years’ experience in Freight Forwarding and Logistics (Preferably export-related)
- After hours availability is essential
- Ability to identify the needs in the team and assist where needed
- Working knowledge of Google Workspace / Excel / Inttra
- Ability to read and interpret shipping documentation
- Resilient with the ability to work under pressure and meet deadlines
- Strong organizational and communication skills
- Attention to detail and accuracy
- Fast learner in internal and external computer systems and processes
- Ability to work with multiple key stakeholders both internal and external in a dynamic industry-changing environment
### **Key Performance Areas:**
- Open files on systems and upload supporting documentation
- Accurately capture consignee instructions on systems
- Ensure that final file covers are received from the Ops team before vessel sailing
- Submit shipping instructions to the shipping lines as per the deadlines
- Prepare, process, and submit PPECB’s, Phyto’s, Certificate of Origins, Cargo Dues, Eur 1’s, Form A’s within the required timeframes
- Ensure client updates on systems and guide clients when needed
- Ensure completed documents are available on systems
- Keep systems updated and accurate at all times
- Make relevant additional comments on systems, e.g., costs/delays
- Complete additional invoices, information, comments, or Form 7’s within 30 days of vessel departure
- Inform Line Manager of any documentation or client issues immediately
- Liaise with clients to ensure all required documents and information are received to process documents for clients’ shipments
- Interact and communicate with 3rd party service providers to complete documentation processes
- Perform all duties in line with LCL documentation KPIs
- Manage a minimum annual volume of 600 containers complexity dependent
### **Application Process:**
To apply, send your CV with your salary expectations to natasha@personastaff.co.za. Only shortlisted candidates will be contacted. If you do not receive feedback within 48 hours, consider your application unsuccessful.
Persona Staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant. Your personal information is protected according to legislation. By applying, you consent to the processing of your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. For concerns regarding personal information and compliance, you can request Persona Staff's POPI Act Policy.